Submission Guidelines for Gardner-Webb University Faculty Sabbatical Presentations

Submission Guidelines for Gardner-Webb University Faculty Sabbatical Presentations

Who Can Submit

Gardner-Webb University Faculty Sabbatical Presentations only publishes materials about work conducted under the auspices of the Gardner-Webb Faculty Sabbatical program. Sabbatical presentations and supporting documents can be submitted to the repository. For additional information, please contact the chair of FDIIC and the Digital Scholarship Librarian at Gardner-Webb University.

How to Submit a Paper

  1. Presentation & Sabbatical Documents. Make sure that your presentation and supporting documents are ready to upload as a PDF file. Supporting documents and video presentations can be uploaded as JPEGs, Microsoft Word doc.x, PowerPoint, and Kaltura Streaming Media link.
  2. Create an Account. Click “Submit Research” in the Author’s Corner section of the left navigation menu. Create your Digital Commons author account using your GWU email address.
  3. Fill out the submission form and upload your documents.

Step-by-Step Guide to Submission Form

  1. Title - Use the sabbatical presentation title from the application submitted to FDIIC.
  2. Authors - Review how your name and address appears in the Author box.
  3. Kaltura Source - If you have recorded a video presentation, lecture, or other video-based source to accompany your presentation a Kaltura link for that video can be added so that your presentation may be streamed directly in Digital Commons. Send your MP4 file to and the Digital Scholarship Librairan will add it to your sabbatical presentation after you have submitted.
  4. Description - Write an abstract for your sabbatical presentation. Abstracts can be any length, but 150 - 500 words is recommended. Buy Link - If your sabbatical work results in the publication of a book, you can add a direct link to where your book can be published.
  5. Publication Date - Only publication year is required. Use the year in which you took your sabbatical.
  6. Keywords - Add 5 - 10 keywords/subject headings that describe your sabbatical research. These are the words that will help a user locate your paper through a search.
  7. Disciplines - Select a minimum of one discipline area for your sabbatical presentation using the options on the left. You can select as many discipline areas as needed.
  8. Citation Information - Leave blank, this section will automatically generate once the form is submitted.
  9. Upload File - Upload your sabbatical presentation file here. This file must be formatted as a PDF file. If you need help converting to a PDF, please contact the Digital Scholarship Librarian. Select “Upload file from your Computer.” Click the “Choose File” button and select the PDF file for your sabbatical presentation.
  10. Cover Image - Select “Use 1st Page of PDF.”
  11. Additional Files - Add supplementary files if needed. Supplementary files can be in the following file formats: PDF, JPEG, Microsoft Word doc.x, and PowerPoint. Check the box to add supplementary files. You will be prompted to add supplementary files after you have completed the submission form.
  12. Submit form.

How to Revise Your Sabbatical Presentation

It is possible to revise your sabbatical presentation, add additional supplemental material, add a link for purchase of a book, or manuscript at a later date.

To revise a submission that has been posted to the repository, contact the Digital Scholarship Librarian with the Sabbatical presentation submissions can be revised by the faculty member within 24 hours of the original submission. If the submission exceeds 24 hours, contact the Digital Scholarship Librarian, by email, with your revisions and/or updated files.

You may revise your submission by clicking My Account in the top navigation menu :

  1. Locate the sabbatical presentation on your My Account page, and click the title.
  2. Click Revise Submission from the list of options in the left sidebar.
  3. Enter your changes in the Revise Submission form, and click Submit at the bottom of the page to submit your changes. (You only need to modify the portion of the form that corresponds to the changes you wish to make.)